Domino License Tracking

This funcionality is good and some Administrators do not implement it. From the Domnino Administrator Help

License Tracking allows you to monitor the number of active Notes users within an IBM® Lotus® Domino™ domain. You can use License Tracking to determine how many client licenses you have, whether you need to purchase additional licenses, and when you need to purchase them.
Note  License Tracking is not supported in a hosted environment.

How license tracking works

When License Tracking is turned on, client usage is tracked on each server and the data is temporarily stored in the file LICENSE.NCF.  When a user authenticates with a server using the IBM® Lotus® Notes® client, HTTP, IMAP, POP3, SMTP, or the LDAP protocol, the user's full canonical name, protocol, and time and date of access are collected. Once each day (at midnight) , an administration request sends to the administration process, information regarding new users and information regarding users who have not accessed the server within the last 30 days. The administration process running on the administration server processes the request.

The Domino User License Tracking database is created and resides on the administration server, not on all servers. The database is not created as soon as the License Tracking feature is enabled; instead, it is created when the administration process processes the first administration request to update the database. The administration process creates a new User License document in the Domino User License Tracking database (USERLICENSES.NSF) for each new user reported in the administration request.  Documents are updated with the new time and date for those users who already have a document in the Domino User License Tracking database. If a user does not access any servers in the Domino domain for one full year, the corresponding User License document is deleted from the Domino User License Tracking database. Daily updates to the database enable you to review this information at any time to obtain an up-to-date report on the number of client licenses that you have available for use.

Note  If a user is deleted from the Domino Directory, the corresponding document  in the Domino User License Tracking database is deleted. If a user is renamed, the corresponding document is also renamed accordingly. Existing administration requests are used to maintain this user information.

By default, administrators have Manager access to the Domino User License Tracking database and users have no access.

Note  The Miscellaneous/Licenses view that displayed in Domino R5 is not part of the License Tracking feature.

Enabling or disabling license tracking

Use this procedure to either enable or disable License Tracking.

  1.        From the Domino administrator, click the Configuration tab.

  2.        Choose Server - Configurations.

  3.        Select the server and click Edit Configuration.

  4.        On the Basics tab, in the License Tracking field, click Disabled or Enabled according to what you want to do.

  5.        Click Save and Close.

Calculating the number of licenses in use

Use this procedure to recalculate the number of IBM® Lotus® Notes® and/or IBM® Lotus® Domino™ Web Access users in your domain. A document is created for each server in your domain, listing the number of Notes and Domino Web Access users on each server.

  1.        From the Domino administrator, click the Files tab.

  2.        Open the Domino User License Tracking database.

  3.        Choose Active Users - By Server, or choose All Users - By Server, and then click Recalculate Licenses.